www.gmail.com – Tips

by Yang Yang on February 20, 2011

You can login to Gmail.com at here: http://gmail.google.com/

I have been a user of Gmail for almost 6 years. I have some tips on using Gmail.com to share with you that may make your life easier.

You can sign up and get an Gmail account at here: http://www.gmail.com. It’s completely free.

Enable keyboard shortcuts

When you are logged in your gmail account, press Shift + / (Shift key and / key, no plus key) and it’ll open up a very nice semi-transparent dialog that shows a full list of all the keyboard shortcuts available to you in Gmail.

Gmail keyboard shortcuts

Gmail keyboard shortcuts

All the shortcuts are disabled by default. Just click the “Enable” link to enable them all. Now you would have all the nice productivity boosters such as:

  1. c” for quick compose
  2. p” for previous message in conversation, and “n” for next message
  3. *” then “u” to select all unread conversations; “Shift + i” to mark as read
  4. Tab” then “Enter” to immediately send the message
  5. #” to move to trash
  6. r” to reply
  7. f” to forward
  8. etc.

How cool is that!

Make messages from a certain sender to skip inbox

If you use vps web hosting, you may be sent too many emails too frequently about the status (security, load, etc.) of your vps box. If these messages are left in the inbox, it’d be a nightmare because there are just too many of them and it makes you finding a certain message much harder and you would be more likely to miss a legitimate / personal message.

So naturally, we would want those messages to be received and dropped in another custom inbox rather than the main one. For example, all these messages are from root@host.example.com:

  1. Click the top settings cog in the top right corner –>
  2. Mail settings –>
  3. Filters –>
  4. Create a new filter –>
  5. From: root@host.example.com –>
  6. Next Step
  7. Check “Skip the Inbox (Archive it)” and check “Apply the label: New label…”and create a new label (such as “Alerts”) which will be a custom inbox that will be storing all messages coming from root@host.example.com –>
  8. Create Filter (done)

Now all messages coming from root@host.example.com will be automatically stored in the custom inbox “Alerts” rather than the main inbox.

There are a lot more you can do with filters that automatically processes or takes care of messages by certain criteria.

Use search operators to quickly find messages – by sender, recipient, subject, attachment, label, etc.

Just like with Google.com the web search engine, you can use search operators with Gmail.com as well. Some of my most frequently used operators with Gmail are:

  • from:jane@hotmail.com —- Find all messages / communications from jane@hotmail.com
  • to:michael@me.com —- Find all messages you sent to michael@me.com
  • has:attachment subject:samples —- Find all messages that have attachment and have ‘samples’ in the subject
  • filename:office.jpg label:photos is:starred —- Find all starred messages with label ‘photos’ that have the file office.jpg attached

Get to know more operators and examples at here: http://mail.google.com/support/bin/answer.py?answer=7190&hl=en. They will prove to be very handy.

Alias email addresses – you have unlimited sub-emails!

If your email address is ada.monroe@gmail.com, messages delivered to:


Are all directed to ada.monroe@gmail.com. With one Gmail account, you have a literally unlimited number of sub-emails.

With filters, this would come out even more powerful because you can set up filters to automatically move, star, forward or apply labels to messages from a certain alias address.

Pre-saved messages / responses to be re-used by a click

If you find yourself typing the same (or almost the same) messages over and over again, you may want to save the message as Canned Responses which is an experimental module that you can turn on for your Gmail account in the Labs (Mail settings -> Labs).

Combining it with filters, you will have a highly automated email system that messages of certain criteria (such as coming from a specific sender or containing an arbitrary phrase) will be automatically replied to with one of your pre-saved responses.

Accessing multiple email accounts (such as from hotmail.com and yahoo.com) within your Gmail account

Other than Gmail itself, you can also set up 3rd party email services so that you can access them all from within Gmail. This would definitely make things simpler and save time if you have quite a few emails from different providers to check everyday. All you need is entering the POP3 server details and giving Gmail the permission to download the messages. Follow this guide for how to set it up, it’s quite easy: http://mail.google.com/support/bin/answer.py?hl=en&answer=21288

Shift-click to instantly select multiple messages

It’s just like what you would do in Windows. If there is a large series of multiple messages that you want selected, just select the first one and then hold Shift key to click the last. So simple and so intuitive.

A,B June 3, 2011 at 3:13 pm

I am above 30 and need a girl / widow for marriage.

Seema June 9, 2011 at 1:38 pm


Joshua June 11, 2011 at 10:09 am


sumit June 13, 2011 at 11:05 pm

yes .

dashrath June 14, 2011 at 12:22 pm


govind June 17, 2011 at 3:57 pm


Sathish.u June 18, 2011 at 12:29 pm

Hi.. How are you friend my mobile number 8508933064

Raju July 10, 2011 at 7:08 pm

Hai frnd how r u?

Kirthiraj June 23, 2011 at 5:43 pm


Mansoor June 30, 2011 at 4:49 pm

Hi how r u dear.

Khvaidya July 13, 2011 at 11:50 am

Hi friend sweet good morning

vikash July 19, 2011 at 7:47 pm

i am very happy

Sonia June 10, 2011 at 3:56 am

Hi, Baloch i m single & need a good & honest husband.

Ali June 11, 2011 at 9:03 pm

hi how r u i want to make you frndsp

reema June 23, 2011 at 7:42 pm


reema June 28, 2011 at 12:42 am

hai reema how are you?

aliraza June 28, 2011 at 5:54 pm

hi how r u where do u live and wt iz ur hoby and wt about u

sneha June 21, 2011 at 1:32 pm


sneha June 28, 2011 at 12:36 am

hai sneha how are you?

naveed July 7, 2011 at 5:10 pm

slam to you

dhamotharan.k July 12, 2011 at 11:52 pm

Hai seneha what about you my phone num 9750736657

jitu June 28, 2011 at 1:52 am

hi how r you.

mansoor June 30, 2011 at 4:57 pm

hi sneha

Dheeraj Gupta June 27, 2011 at 4:35 am

can you give me a chance

Pradeep June 11, 2011 at 3:22 am

Good morning

dashrath June 13, 2011 at 11:58 pm

hi nisha g.n

mintu June 30, 2011 at 3:09 pm

please send what do you want

ajayverma June 14, 2011 at 11:27 am


dashrath June 14, 2011 at 12:32 pm


Dinesh June 26, 2011 at 12:03 am

Good night

Dinesh Verma June 18, 2011 at 1:33 am


Vijay July 1, 2011 at 1:33 am


aditya June 19, 2011 at 11:29 pm

why my computer iogin in gmail .it is bad technology i hate this

shohan June 19, 2011 at 11:57 pm

hi,how are you.i am shohan. ami apnar friend hote chai.please accept me.

shohan June 19, 2011 at 11:59 pm

Hi,how are you.i am shohan. ami apnar friend hote chai.please accept me.

adenuga michael. June 21, 2011 at 9:38 pm

hi baby,i saw ur message dt what make me come back to you.i will be glad to no you better.can you send me ur mail adrs so we can no each order better.dis is my mail adrs ademic40@yahoo.com thanks

munendra June 23, 2011 at 6:01 pm

I very…2 miss you………

aliraza June 28, 2011 at 5:51 pm

hi how r u where do u live

Ja. June 24, 2011 at 12:30 am


Kuralverma June 24, 2011 at 12:48 am


sathi June 26, 2011 at 7:58 pm

hai friends pls accept me

Ashu samota July 18, 2011 at 12:38 pm

Hai friend i accept
good morning

ashok June 27, 2011 at 8:25 pm


Asha June 28, 2011 at 11:12 am


Dorothy June 29, 2011 at 11:34 am

hi good to see u…..

Jyothi June 29, 2011 at 8:37 pm

Hi please give me gmail tips i haue no wead site

vishakha June 30, 2011 at 11:20 am

Hi vanshi and sweet aditya raj. H r u? Missing u alot. Kaun sa college mila h tumko,rank to kafi achha tha.

sachin July 9, 2011 at 1:14 pm

Hi good morrning all of us

MSI July 9, 2011 at 5:03 pm

Hi … How are you … ?
My name is … … … .

Usha July 10, 2011 at 2:19 am

Hi, i m usha from jsr. I want make a frnd.

Irfan July 16, 2011 at 2:46 am

Hi usha,im irfan,contact my no 9652888405

Ajay sharma July 16, 2011 at 1:43 pm

Will u friendship with me?

Sagar July 18, 2011 at 2:35 am

Hi my life is so empty whithout gf 9716606277

S July 18, 2011 at 2:49 am

Hi, usha will’u frdship whith me

Raja July 19, 2011 at 12:33 am

Hi im raja i want to make you friendsip pls

victoria July 11, 2011 at 1:28 am

pls l want 2 make a friend ,help m out

edward July 13, 2011 at 8:55 pm

I need a friend to make me happy

kshitij July 13, 2011 at 10:16 pm

good night guys

prince nitesh July 16, 2011 at 9:13 pm

gd evening guys please except my request i dont know of gmail

Raja July 19, 2011 at 12:39 am

Hi i m raja gandhinagar i want to make you friendsip pls accept me my mo.no.9924814686

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